How To Write a Great Thank You Note
A lot of people have trouble writing thank you notes.
This is a real shame, because there is nothing more important in life than showing your appreciation for a good deed, a good gift, or a job well done.
Let's go over the basics of writing a thank you note. And below, you can check out some popular thank you note examples.
What Youâ€™ll Need
First things first. Letâ€™s make sure weâ€™ve got everything we need to write a proper thank you note.
Thatâ€™s right folks. Not a pencil, but a pen. Thank Yous are forever! Black or blue is the most common because you can actually read the ink. Don't make things difficult on your color-blind Aunt Linda.
A Card or Stationary
If youâ€™re in a pinch, you can get away with writing a note on whatever is available. But since you're taking the time to read this, you probably have enough time to procure a nice card or thank you stationery.
For more professional thank you letters, you can use your company's letterhead, or (shudder) e-mail.
Know What Youâ€™re Thanking Someone For
Chances are, you know why youâ€™re thanking someone. However, there are certain times, like after a wedding or a large birthday party, when you may not remember who gave you what.
Youâ€™ll want to use some sort of system if you need to write thank you notes for multiple recipients at once. Check out our tutorial on writing wedding thank you notes for help on organizing and executing a large number of thank you cards.
A Thank You Quote (Optional)
A good thank you note will show that you put in some effort. So, consider seeking out an appropriate quote to help sum up your feelings of gratitude. If you pick the right quote, itâ€™ll make your card look legit.
Luckily for you, weâ€™ve done all the hard work for you. Check out our large collection of thank you quotes.
After you find a good one, come on back here. Iâ€™ll wait for you...
The Structure of a Good Thank You Note
All thank you notes follow a similar structure. If you follow this structure, you shouldnâ€™t have too many issues.
1. The Greeting
I know you werenâ€™t going to forget the greeting... But, in the texting and e-mail centric world that we live in, you can never be too careful.
If you received a gift from a couple, or a family, it's correct to address the group as a whole. Don't forget anyone!
2. The Initial Thank You
Don't waste any time. Let the recipient know what's going on right from the start. There are a few things you'll need to keep in mind here, as this is the heart of the thank you note.
First, avoid saying anything like, "I did not expect such a nice gift." This comes off as though you weren't expecting this person to actually be generous. If someone did give you a gift that exceeded your expectations, consider using something along these lines:
"I am so thankful for your incredible generosity."
Second, when you mention the deed or gift for which you're thankful, try to make it seem as elegant as possible. So, â€Thanks for helping me cram for the SATâ€ becomes, "I Can't thank you enough for helping me study for the SAT".
One of the biggest faux pas when saying thank you is making the good deed seem less than spectacularly generous. When putting a thank you on paper, the risk goes up that much more.
3. Elaborate - Why Are You So Grateful?
After your initial declaration of thanks, youâ€™ll want to add a sentence or two elaborating why exactly youâ€™re so grateful.
If you are thanking someone for a gift this is a good time to describe why this particular gift is so special to you.
4. Make it Personal
Now that youâ€™ve established why youâ€™re so thankful, add something personal so that the recipient knows youâ€™ve been thinking about them. Also, by adding a personal touch, you'll prove that you didnâ€™t outsource your thank you notes to India.
5. Reiterate Your Gratitude, and Look To The Future
Alright, weâ€™re almost done. At the end of your note you should reiterate how grateful you are.
Also, consider mentioning something about the future. If you can reciprocate something of value to the recipient, now is the time to do so.
6. Sign Off
Again, this isnâ€™t a text message. In order to complete your thank you note, youâ€™ll need a good valediction. Here are a few examples:
The Examples in Their Entirety
Here are the examples from above in their whole form.
More Thank You Note Examples
Weâ€™ve got more examples of thank you notes than you could shake a stick at. Here are a few of the most popular occasions.
Donâ€™t see an example for your situation, and still feel like you need help? Tell us your story and weâ€™ll write you a thank you note example for your special case.